By Diane Epstein

Hello Shipmates:

I have volunteered to take over the management of this "Spirit of 76" blog to continue the fine work that Daren Lewis has started. I am excited about the possibilities this can offer our Flotilla. After discussion with the leaders of our flotilla and other members, it was decided that using this blog instead of going back to publishing a newsletter would better serve our members.

I would ask that you assist me in providing information that would be appropriate to post here for our members. Stay tuned for more info in the near future.

Diane Epstein, FSO-PB FL 76

New Division Blog

Blog posts here on Flotilla76.org have been a bit sparse over the past month as I have been ramping up our new Division blog - Division7.org

So what does this mean for the Flotilla blog? My intent is to continue to post Flotilla specific news as directed by our leadership Ron Marconi, FC and Tim Young, VFC. My general communications on issues relevant to the Auxiliary will mostly appear on the Division blog, with occasional reposts here for the most important items. 

There has always been, and remains, an open invitation to other members to contribute. The blog is an excellent way to talk about your work and the programs you manage. 

Division blog announcement:

Shipmates, 

A number of you are likely aware of the new Blog we've developed for the Division to highlight news, events and activity. Now that we have two weeks of content up on the blog I'd like to formally invite the membership to visit the site.

http://www.division7.org

If you like what you see you can subscribe via email (see the right hand side for email subscription information) or by RSS feed if you use a feed reader (a tool we'll cover in an upcoming post).

I hope you find the blog a useful tool to find out what is happening in other Flotillas, the Division, the District and at "National".

If you have something to contribute, a topic, or a question you'd like to see answered on the blog please send me an email. 

Thank you for your service,

Daren Lewis

Reporting your hours: A new 7029 for 2010

FL76 Shipmates,
This is cross posted from our new Division7.org blog. If you have not already done so I suggest visit (and subscribe to) Division7.org for all the latest news from our Division.

Note: This is video content - if it does not display please visit YouTube: http://www.youtube.com/watch?v=VegL9ZiZSP8

Over the weekend the Auxiliary announced a replacement for our ANSC 7029 form. This form is the catchall form for hours not reported in other places and often accounts for the majority of hours reported by members. But it isn’t the form that is important rather it is the change in philosophy form represents. Personally I’ve been less than satisfied having so many of the hours I contribute to the Coast Guard lumped as administrative – it simply did not represent the complexity and value of some of the work undertaken, be it leading my Flotilla or studying to pass Navigation Rules.

This work is now broken into 5 categories.
99-A Auxiliary Leadership
99-B Recreational Boating Safety Support
99-C Marine Safety Support
99-D Training Support
99-E Auxiliary Administrative and Logistical Support

These categories give the Auxiliary a much better understanding of how we spend our time and gives the Coast Guard much better data to use when seeking funding for our activities from the Executive branch and Congress. Perhaps more importantly, this approach will give you as a member a better understanding of how you use the time you contribute to the Auxiliary and the Coast Guard. In future you’ll be able to view your member record and see those 60 hours of class participation and study time it took to become crew qualified.

You can also list any non-reimbursed mileage and out of pocket expenses related to your Auxiliary activity.

The tradeoff could have been additional complexity in the record keeping… but the team on the National Staff did the opposite and simplified the reporting so you only report your total hours in each of the 5 categories rather than reporting each activity separately as on the previous form. This is a welcome focus meeting our organizational objectives while at the same time improving the member experience.

The leaders and staff responsible have my thanks, Bravo Zulu.

I encourage you to continue to track your time, by whatever method works for you. There is a second, optional page in the 7029 which looks similar to the old form. I have a simple alternate technique which I will share at some point in the near future.

As a Nation we are in a period where resources are tight. There is no better value to the Nation than the Coast Guard Auxiliary. We can’t prove that if you don’t submit your time.  It’s easier than ever. If you regularly turn in your 7029s please start using the new form for January. If you’ve gotten behind on your reporting please consider the New Year and the new 7029 as an opportunity to get started.

New member note: Most of your activities as a new member will be reported on this new 7029 form. All your meeting attendance, preparation of membership forms, ICS training, and working with your mentor will be reported here. Please be sure to discuss time reporting with your mentor, it is critical to assure we get financial support for the Auxiliary and to assure your contributions are recognized.

Visit http://forms.cgaux.org/forms.html for two useful versions of this form.
New 7029 - with instructions
New 7029 - without instructions (recommended after you have read and understood the instructions)

Operational Excellence Award

Shipmates,
Head on over to the Flotilla73 site and read FC Brian Rollins' excellent post on the Operational Excellence Award.

Brian has challenged his members to pursue this opportunity to demonstrate operational excellence. If you participate in surface operations please consider building a team to pursue this award.

Reading List: “I’ve been to where bad is, and this is not it.”

Shipmates,
Take a few minutes and read our shipmate Mario Vittone's article at Weekly Leader.

Mario relates an experience while serving as an Aviation Survival Technician which serves as a touchstone in his life and puts all the day-to-day challenges into perspective.

Mario's perspective has had a dramatic impact on my life in the months since it was posted. I've used the line in a number of circumstances...  "Mario has been to where bad is, and [whatever the current challenge] is not it." My personal "been where bad is" is some 30 years old and dulled by my youth at the time and the intervening three decades.

When I was seven we were entering a remote harbor in the Marquesas (part of French Polynesia) and my mother Nancy (bio) was putting down the anchor. We had a bullet-proof mechanical anchor windlass with the entire mechanism exposed and she accidentally hit the lift cam which caused one of the windlass handles to catch, rise and catch her across her face. I recall her glasses flying into the clear water. Her nose was almost completely separated and it was a nine hour voyage back to the nearest medical care. With only three of us aboard my dad got us there and my job was to keep my mom awake. I was seven so I ended up asleep.

So I guess I can also say from personal experience "I've been to where bad is and this is not it."

I was lucky enough to meet Mario at the Innovation Expo last month. He is a force of nature. It is very much worth keeping up with his writings.

CG-6505 Investigation and the importance of mishap investigations

Shipmates,
On Friday the Commandant posted the final investigation documents on the loss of CG-6505 off Honolulu in September 2008. I encourage each of you to review the final investigation document as it identifies a number of important issues related to Crew Resource Management (CRM), risks of fouled trail lines and hoist cables during hoist operations, and the "task saturation" that can occur in times of high stress. We will review the report as part of an upcoming member training.

While we do not operate helicopters with hoists, our surface operations members may be on the other end of the hoist cable, operating on non-standard facilities with significant potential for hoist cable fouling. Both our surface and air operations members can find themselves confronted with CRM challenges and task saturation in high stress situations. I can identify a number of times I've been task saturated during surface operations. When operating as a new aircrew member I was task saturated much of the time we were in the air due to the workload and the unfamiliar environment.

Admiral Allen's iCommandant post: http://www.uscg.mil/comdt/blog/2009/12/cg-6505-final-investigation-documents.asp

Investigation document: http://www.uscg.mil/foia/docs/6505Mishap.pdf

We can best honor the ultimate sacrifice of CAPT Thomas Nelson, LCDR Andrew Wischmeier, AMT1 Joshua Nichols and AST1 David Skimin by taking these lessons to heart, reviewing our own actions in light of the findings and looking to the safety of our shipmates.

These investigations, and the public and open way in which the Coast Guard leadership shares them, save lives of Guardians and those we serve. I am very thankful to work in a culture which rigorously examines mishaps for lessons which can be applied to prevent future mishaps. Our end of the bargain is to take the lessons to heart and apply them to our actions.

As you celebrate the holiday season please keep the families of CG-6505, CG-1705 and all of our Guardians who have given their lives in service to the nation in your thoughts.

Thank you for your service and commitment to the safety of your shipmates,
Daren

Reflections on our families

I've been an Auxiliarist for six years now. I've joked with my kids, Tim and Charlotte, since fairly early in my Auxiliary career  that I can't wait until they can join up too, but they were little and it was a long, long way off. 


Last night I was gearing up for a Christmas Ships patrol and Tim is hanging out with me. He asked with anticipation in his voice to remind him, "When can I start going out with you?". I stopped, staggered realizing that he is only three years from 17. He just turned 14 last week but it had not really hit me until that moment.


Congrats boyo! I am so very proud of you.


Tonight I attended the Flotilla 73 Change of Watch. Brian Rollins' son was there to watch his father be sworn in as Flotilla Commander, as was his wife Elizabeth. My dear friend Peter Kirschner's wonderful wife Mary, his daughter and granddaughter were on hand for Peter's retirement from the Auxiliary. We were surrounded by those who sacrifice weekends and evenings so we can serve.


I simply could not do what I do without the incredible support of my wife Sarah and my children. On the flip side I think I am a better husband and father because of the opportunities the Coast Guard and my shipmates have given me to serve and to lead. Today when I look at myself I have no doubts about who I am. I am a husband, a father and a guardian....






...and perhaps soon to be a father of guardians too.




Be safe out there shipmates.

ALCOAST 657/09 - Auxiliary Vessel Salvage Funding Procedures

This one is a bit obscure but very important to those members who generously offer their facilities for use in as operational facilities. The ALCOAST clarifies the salvage funding for Auxiliary facilities operating under orders. Previous policy addressed damage but did not clearly address salvage funding potentially exposing members and their insurers to liability for salvage.

The policy can be found here: http://www.uscg.mil/announcements/ALCOAST/657-09_alcoast.txt

This was only a potential issue and once the gap was identified the Coast Guard acted to address the issue. We operate by policy in the Coast Guard and policies do not always anticipate every eventuality. I am heartened and I very much appreciate the commitment shown by our leadership on both the gold and silver sides to assure our members are protected in a salvage situation.

As operators (pilots and coxswains) and facility owners we have an obligation to operate our facilities with care and to operate within the capabilities of the crew and the facility. Most incidents which would require this policy are preventable and we all need to do our part in the prevention of salvage incidents.

The formal roles of the DIRAUX, Order Issuing Authority, facility owner, facility operator and Auxiliary staff/leaders are set out in the Auxiliary Operations Policy Manual. Broken down to everyday practice there are a number of steps we can take to prevent facility incidents:

1. Talk about the potential risks and make such discussions part of a continuous ongoing dialog aboard, in the cockpit and ashore.
2. Practice risk management in all aspects of the operations program.
3. Use the TCT model and encourage all members of the program and your crew to participate through proper application of the model.
4. Update your GAR as conditions change.
5. Understand the capabilities of the crew and facility - don't ask more than can be given.
6. Slow down or stand down. At times the pace of operations begins to exceed our ability to apply risk management. Learn to recognize these times and slow down or simply stand down for awhile. This applies to individual missions, to a multi-asset mission, an event and our whole operations program.
7. Train, train, train. 
8. Do not discount crew comfort. Fatigue is a major cause of incidents. We do not need to maximize the hours we spend on the water, in the air or on the road. We want to do what can be done safely.
9. Our responsibility extends well beyond the time the mission is complete until everyone is home safely and rested. We are not taking care of our shipmates if they drive home to four hours of sleep and work the next day after eight hours on the water.

What other steps would you propose?

[Hat tip to Brian Rollins of Flotilla73.org for the reminder to post on this topic]

December 7th 1941

Shipmates,
I spent a fair bit of my youth in sight of the Arizona Memorial at Pearl Harbor. Last year I posted the following on cgblog.org and I wanted to share it with you today.

Sunday, December 7, 2008

Remembrance

Posted by Daren Lewis

In August I took my son Tim, 13 and daughter Charlotte 10 to the Arizona Memorial for the first time. As a teenager growing up on Oahu I'd been a number of times but there is something particularly poignant about returning with my children who may yet be called upon to make serve their country. I can only imagine the pride and fear I will feel when and if that day comes.

With profound respect and gratitude for those who have served, now serve and will serve in the years to come I offer three photos from our trip to the USS Arizona.

- Mainmast of the USS Arizona, flag pole USS Arizona Memorial, USCGC Rush

- The fallen of a grateful nation whom we would be proud to be allowed to call shipmates

- Flying proud over the USS Arizona

Effective staff reports

I've been giving considerable thought to how to craft an effective staff or leadership report over the last few weeks. We place a great emphasis on reporting in the Auxiliary with little guidance on what a staff report should contain. An effective staff report needs to contain more than simply a record of accomplishments. I believe we can positively influence our staff to think in big picture terms by asking them to report on a broader set of activities.

I have identified six components of an effective staff report and I would appreciate critique and additions.

1. Execution: What has been accomplished in my area of staff responsibility including my own efforts, those of my reporting staff and those of the membership?
2. Expected execution: What accomplishments/missions are expected in the near term?
3. Execution opportunities and planning: What accomplishments/missions are in the planning stages? What is on the horizon? What are our opportunities?
4. Program development execution: What have I and my team done to build program capacity? Who has been trained? What partnerships have been developed? What materials have been developed or are now available?
5. Program development planning: What is planned to build program capacity?
6. Needs/gaps: What is missing that I need and/or needs leadership attention or action to resolve?