19 January 2013

AUX LMS - what it means for you

By Daren Lewis

Yesterday we all received an ALAUX (all Auxiliarists) message from the Chief Director's office about the Auxiliary Learning Management System. I've included the full text at the bottom of this message but I wanted to hit a few highlights.

Mandated training

  • The mandatory course requirements were announced awhile ago but held pending availability of the system - this is the availability announcement so we are good to go.
  • The AUXLMS is designed so you can complete these courses in the comfort of your home at a time convenient to you.
  • Current members have eight courses to complete between now and 31DEC2016.
  • Two of the eight courses are taken only one time. The other six are taken every five years.
  • New enrollees will be required to complete their courses in the first full year of membership (the year after their enrollment year). Please be sure to make this distinction if you find yourself in conversation with a new member.
Beyond mandated training
  • AUXLMS is not just about these mandated courses. There is a wide variety of interesting Active Duty material that can help you improve your proficiency as an Auxiliarist. We'll be highlighting some of this in future posts.
  • We can expect to see other Auxiliary courses added that are optional or mandated for particular qualifications -- again, so you can meet the requirements of your qualifications from home.
  • A big win is the inclusion of ICS-210, available now. This course was designed for the AUX and is now the Coast Guard standard for Single Resource Unit leaders (SRU). An example is those seeking Coxswain qualification. Previously we needed to find an Active Duty instructor for this course. Now you can do it at home.
I've gotten a login and started using the AUXLMS. I think this will prove to be at lease as big a positive change as the online AUXOFFICER system has proven to be.

I encourage each of you start working through the required courses - if you do one per quarter you'll be done well ahead of the deadline... or you can knock them all down today.


1. Purpose: To announce implementation of the Auxiliary Learning
Management System (AUXLMS) and associated benefits, requirements, and
impacts on Auxiliary Mandated Training (MT).

2. Background: The Coast Guard is committed to supporting the Coast Guard
Auxiliary by providing training materials, courses, and tools to impart the
skills and knowledge needed to achieve mission excellence. As part of this
commitment, the Coast Guard has launched an enterprise-wide Auxiliary
Learning Management System (AUXLMS) to automate the delivery and, in turn,
improve the efficiency of training processes for Auxiliarists. This rollout
of AUXLMS is a result of an extensive and comprehensive analysis performed
by the Coast Guard Office of Training, Workforce Performance, and
Development (CG-132), FORCECOM Training (FC-TADL), OSC Martinsburg,
Auxiliary national training and information technology programs, and the
Chief Director's office (CG-BSX-1). Relevant references include ALAUX
008/11, ALAUX 011/11, and the Coast Guard Auxiliary Manual (COMDTINST
M16790.1 (series), section 8.E.).

3. Benefits:

a. The AUXLMS provides the flexibility for Auxiliarists to access
training material anywhere and anytime on a personal computer. For example,
with AUXLMS, you can fulfill your Auxiliary MT requirements from the comfort
of your home. Although the current inventory of Auxiliary training material
on the AUXLMS is relatively small, it will grow as more training materials
are developed for online availability.

b. Through the AUXLMS, Auxiliarists also have the opportunity
to access active duty "Gold Side" training courses and materials, such as
content on Coast Guard boat and cutter operations.

c. Each course has a 6-digit code numbers which can be used to
quickly search-and-find.

d. ICS-210 is now available online through the AUXLMS (use
course code 502325).

e. Successful course completion is automatically recorded in
AUXDATA without manual intervention of an Information Services (IS) staff
officer. Data uploads from the AUXLMS to AUXDATA occur on a weekly basis
each Monday.

4. Requirements: Though the need to have a special card is not required to
access the AUXLMS, you must have a unique e-mail address that is not shared
with any other Auxiliarist and that is listed as your primary e-mail address
within AUXDATA. This is a mandatory requirement to ensure course completion
data is properly transferred into AUXDATA and correctly credited to you.

If you have not yet provided your unique e-mail address to the Auxiliary
(i.e., - an e-mail address that is not shared with another Auxiliarist), or
if you need to update your personal e-mail address, you should do so as soon
as possible by completing the ANSC-7028 form with the unique e-mail address
in the "EMAIL 1" field and submitting it to your FSO-IS. The form is
available online at: You may also
logon to, check what is currently in your
AUXDATA record, and submit an online ANSC-7028 form to make the change.

5. Accessing AUXLMS and Password Set-up:

a. Access to AUXLMS is through the following site:

b. How do I get my password in AUXLMS?

(1) Click on the "I forgot my password" link under the
Login button.

(2) Fill in the Username field with your individual
primary e-mail address currently in AUXDATA. This is your username for
AUXLMS. Click on the Submit button.

(3) An e-mail will be sent to your AUXDATA e-mail
address that contains your login and password. Check this email account for
a message from

(4) Return to and use the
credentials provided in the e-mail to log in.

(5) You will then be asked to change your password.

c. Where can I find additional information about using the
AUXLMS? The Auxiliary Knowledgebase (AUXKB) will be filled with a
comprehensive listing of AUXLMS Q&As by February 1, 2013. The AUXKB can be
found at: Once there, click on "Knowledgebase" link
at the top of the site, then the "AUXLMS" link, and type your query.

6. AUXLMS Impact on Auxiliary Mandated Training (MT) Requirements: The
purpose of MT is to build awareness and enhance the knowledge, skills,
abilities, and attitudes of the Coast Guard's workforce. All other elements
of the Coast Guard workforce have MT requirements, generally more extensive
than those for Auxiliarists. MT cannot be taken lightly, and it is not
unreasonable to expect in the future that Coast Guard Order Issuing
Authorities will expect Auxiliarists to be current in MT requirements before
making assignments to duty. With the advent of the AUXLMS, the bridge that
allows automatic recording of successful MT course completion into AUXDATA
has been built. The Auxiliary MT requirements established in section 8.E.
of the Coast Guard Auxiliary Manual (COMDTINST M16790.1 series) are now in
effect. Notably:

a. Auxiliarists must successfully complete the following MT during
their first year of enrollment and then once every five years thereafter:

(1) DHS Together - Resilience Training - course code 502379
(2) Security Education and Training Awareness (SETA) - course code 810030
(3) Privacy at DHS / Protecting Personal Information - course code 810015
(4) Sexual Harassment Prevention - course code 810000
(5) Sexual Assault Prevention and Response - course code 810045
(6) Civil Rights Awareness - course code 502319

b. Auxiliarists must successfully complete the following MT only
once (new members shall complete them during their first year of

(1) Ethics 1 / Personal Gifts - course code 502306
(2) Influenza Training - course code 502290

c. Enrolled Auxiliarists now have until 31 December 2016 to
complete all eight of the MT courses listed above. As each of the first six
courses listed above is completed, its own five-year cycle will start. Each
cycle will extend to 31 December of the fifth year regardless of the date
the course was completed during the year, and so on. For example, if an
Auxiliarist completes the Civil Rights Awareness course on 15 November 2013,
then he/she will have to complete it again by 31 December 2018.

(1) If a course has already been successfully completed
within the past five years, and written proof of successful completion
(e.g., course completion certificate or screen shot; transcript) can be
provided by the Auxiliarist, then that course shall be recognized as already
in its five-year cycle. This includes credit for comparable courses that
were successfully completed under different course titles in the past. Such
written proof must be presented to the IS officer responsible for the
Auxiliarist's AUXDATA entries.

(2) For example, the current Sexual Harassment
Prevention course used to be titled Prevention of Sexual Harassment (POSH).
Credit is granted to Auxiliarists who provide proof of successful POSH
course completion during the past five years. The following table reflects
known course title changes that have occurred in the past two years since
being listed in the Auxiliary Manual:

Old Course Title || Current Course Title

Suicide Prevention || DHS Together - Resilience Training
Privacy Awareness || Privacy at DHS / Protecting Personal Information
Prevention of Sexual Harassment || Sexual Harassment Prevention
Sexual Assault Prevention || Sexual Assault Prevention and Response
Ethics Training || Ethics 1 / Personal Gifts

d. New enrollees must complete all eight of the Auxiliary MT
courses listed in 6.a. and 6.b. within their first year of enrollment. For
this purpose, the first year of enrollment will extend to 31 December of the
year following their Base Enrollment Date. For example, if a new enrollee
has a Base Enrollment Date of 15 November 2013, then that individual will
have until 31 December 2014 to complete all mandated training. The
subsequent five-year cycle for each of the courses listed in 6.a. will start
after each respective course completion as described above for enrolled

e. Auxiliarists with certain types of access (e.g., security
clearance; standard work station account) must still comply with any other
associated Coast Guard MT requirements established by FORCECOM (e.g., annual
Information Systems Security (ISS) training for those with standard work
station accounts).

7. These changes will be reflected in the next update of the Coast Guard
Auxiliary Manual (COMDTINST M16790.1 (series)).

8. The purpose of this list is to keep Auxiliarists as well as all other
interested parties abreast of current developments, policies, manuals, etc.
All information contained herein and linked is OFFICIAL policy and

9. Internet Release and Distribution is Authorized.

10. CG-BSX-1 sends

13 January 2013

Flotilla Staff Resources: Using AUXDATA training reports to manage qualifications in your program

By Daren Lewis

This USCG Auxiliary District 13 video discusses two AUXDATA reports that help FSOs (and Flotilla elected leaders) manage the qualifications of members in their program areas.

Target audience: Flotilla Staff Officers

AUXDATA reports covered: Training Management Report and Training Status Unit Report

12 January 2013

Staff Officer Toolkit: Using AUXOFFICER to learn your staff chain

By Daren Lewis

If you are a Flotilla 76 FSO please watch this video. It is under three minutes and is designed to help you determine you staff chain of leadership. These folks are a key resource for you as you work to make your program excellent. As an FSO please be in regular touch with your SO and your FSO colleagues. Talk about your challenges. Talk about your ideas. Share your successes. Make each other successful. We are all in this together.

11 January 2013

Tucked ODUs

By Daren Lewis

Shipmates, We discussed tucked ODUs at the Flotilla meeting. To clarify, tucked ODUs remain authorized until no longer serviceable:
Auxiliarists shall pay particular attention to appearance while wearing the ODU. It shall be serviceable, well-maintained, clean, and not faded or discolored. In addition to the following general provisions, proper wear and maintenance shall be as prescribed in the Uniform Regulations, COMDTINST M1020.6 (series), or other relevant, interim Coast Guard policy. The untucked version of the ODU has black Coast Guard emblems embossed on them in several locations. Untucked ODUs are not produced without the emblems. Therefore, Auxiliarists are authorized to wear the untucked ODU version with the embossed Coast Guard emblems. Moreover, although the untucked ODU is the prescribed version, Auxiliarists are authorized to wear the tucked ODU version until no longer serviceable. - COMDTINST M16790.1G Auxiliary Manual Chapter 10, H.4.
As a reminder we have been requested to make all possible effort to wear un-tucked ODUs while aboard MSU Portland.

D13 Staff Resources: Using AUXOFFICER to learn your staff chain

By Daren Lewis Shipmates, If you are in a staff role (FSO, SO, DSO) you may find this video useful. It shows how to find the members of your staff chain and your peers.

05 January 2013

Windbreaker and Trench Coat insignia placement


The insignia worn on our Coast Guard windbreaker and Trench Coat are a special large size. The placement of these devices is not clearly defined in the Auxiliary Manual but it can be found in the Coast Guard Uniform Manual COMDTINST M1020.6G.

In Chapter 3.D.3. "Officer Rank Insignia Placement" the placement is described as follows:

"Larger metal shoulder rank insignia are worn on outerwear epaulets so that the outer edge of the insignia is parallel to and 3/4 inch from the straight side of the epaulet."